Authorization Letter to Claim – Template, Sample & Example

Authorization Letter to Claim: Every now and then when you get too much stuck with work in your everyday routine, some of the important work that you are supposed to do or complete remains incomplete. Does this happen to you? Well, the important work could be anything, for example, suppose you bought something from a store or anywhere, but the product is not as good as you expected it to be.

Now, what can you do? Either take out sometimes and go for the exchange or return. But as I said you are very busy and don’t have any way to go out leaving your work behind even for a while because that is equally important, sometimes more. But letting the product stay with you for an extended period of time might lead to its expiry or expiry of the duration to act on return/ exchange. 

Authorization letter to claim

Your daily errands might cause a halt and don’t allow you to get your necessary documents like passport, medical records from hospital or diagnostic lab, legal documents from court or from your lawyer, school records like transfer certificate or even a degree from your college. In all such difficult situations where you can not take out time, the only way is you hand over your work to someone else who is equally reliable.

How to Write the Letter of Authorization to Claim?

But the authority/ store person/ etc. can not just do the favor without having a surety that the documents are being handed over to the right person. Therefore, authorization letters are important. An authorization letter is written by an individual that is giving authority to another individual for a particular job/ task. On the behalf of which, the other individual gets all the authority and can carry out the given work/ task with full authority. 

An authorization letter must be written in such a manner that it not just solves your purpose but also get you to receive all the required pending documents even in your absence very easily. 

Again, as we have said it before also that such kinds of letters are very formal and used in official purposes majorly, all such letters should be written in a very good format and with the language of official standards. 

Format of Letter Authorization to Claim

[Name of the writer (who is giving an authority]
[Address of writer]
(Mention Country, State, and Zip/ Pin-code for more details)
[Contact details of the writer, for emergency] 

[Date of writing the letter]

[Name of the person/ organization/ department to the letter is being referred to]
[Address of the person/ organization/ department, which the letter is referred to]
(Mention City, State, and Zip/ Pin-code)
[Contact details, if available]

Dear Mr/Ms/Mrs,

Subject: [Mention the reason the letter is being written; for example, A letter of authorization to so and so for so and so's purpose]

To whomsoever it may concern,
This letter is a formal notice being written on my behalf (mark your name), that I am giving complete authority to (name of the third-party individual) that he/ she shall be responsible to collect the following document/ X amount of money, my passport, X ID, parcel or my salary etc. from (organization/ department or individual). This is a request made on my behalf that he/ she will come to your office/ department/ organization as I will not be able to come on the date, I was asked to be present because of personal reasons (example, medical issue/ family emergency, etc.).

I (mark your name), provides the complete authority to [complete name of third-party] that he/she shall visit your office in my absence and do all the needful responsibilities/requirements/formalities and get the process done. [Mark name of the third party] shall be submitting necessary proofs/documents just to get the verification process completed (Passport/ any government ID). With this letter, I am giving [Mark name of third-party] all the permissions so as to receive the [asked/ requested item/document/ etc.].

I shall agree to the point that the [3rd party] shall not to be held responsible for any kind of misuse/ loss/ damage with the documents/ parcel that happen during the procedure. I shall be taking the responsibility that (mark third-party name) will not be using the document/ parcel as mentioned in this letter and also he/ she have no power to come to any decision on my behalf and without my permission & consent signed. The (mark individual name/ organization/ department details) shall also be requested to please not provide any written consent to the collecting individual to make a decision on my behalf.

Towards end, the [mark third-party name] has all the authority to receive the asked document/ letter/ parcel/ etc. on [mark date]. 

I [mark your/ writer’s name] grant the permission and handing over the permission to [organization name or person to make any transaction from] to [third-party name] on my behalf.

Thank you.

Sincerely,
(Signature)
(Name of the writer)

Authorization Letter to Claim Sample with Example

To make it easier for you, like any other article, here also we have attached a number of example/ sample authorization letters that can be used as it is or a reference to write a fresh one for your purpose. The samples are in absolute formal language and are ready to use if you find them appropriate for your usage. Let us know if you need more support for the same. We hope that you learned some while being with us. Thank you. 

Below are some reference samples for your convenience:

Authorization Letter To Claim Money

From,
Micheal Bis
XYZ Avenue
[Write email]

Date: **/**/**

To,
Juliet Hier
[ABC Road, Ave]
[Contact details, if any]

Subject: [Do write a brief subject about the purpose of the letter]

(write ‘To whom soever it may concern if you don’t know the exact receiver of this letter)

This is to inform you that I, [mention your name], am authorizing [other person’s name] to collect the amount [write the amount of money] from you [write the name of official] or your office [office details/address]. This is because I am not available in the town on the asked date to do the same.

I request you to please provide verification of the claimed amount. For your reference, I have attached a few documents:

Employee ID

Passport ID

The purpose of these documents is to assure you of the proof of 3rd party coming to receive the claimed amount on my behalf. Still, if you find any doubt/confusion, kindly please contact me at [write contact number].

I shall thank you for your understanding and kind cooperation in this matter during my absence.

With Best Regards,

[write your name]

[Mark your signature]

Authorization Letter To Claim Cheque

From,
Mill Joe
XYZ Crossover Dept
[Write email]

Date: **/**/**

To,
Juliet Nair
[ABC Ave]
[Contact details, if any]

Subject: [Do write a brief subject about the purpose of the letter]

Dear Julier,

This is to request you that I, [write your name], give authority to my wedded wife [write her name] to collect the cheque of the amount [write the amount] from your office [write office/organization name] on my behalf.

For your convenience, I am attaching a few verifications proof documents for my identification to ease the process to claim the cheque.

Kindly please contact at [write your number], if any doubt.

Thank you.

Best regards,

[write your name]

[Mark your signature]

Letter of Authorization To Claim Package

From,
Robert Dwe
Cliss park Avenue
[Write email]

Date: **/**/**

To,
Krish Nite
[ABC Roadside Avenue]
[Contact details, if any]

Subject: [Do write a brief subject about the purpose of letter]

Dear Krish,

I am writing this to inform you that a person named [writer third party name] is about to receive the package [write package details that to be collected] on my behalf from your office [write office name and address] as I am not available in the town to do the same.

Here, I have attached my identification documents for your convenience as proof of my identity. Kindly contact me at [write contact details] if found any doubt/ confusion.

I thank you for your understanding and cooperation.

Thank you so much.

Best regards,

Your sincerely,

[write your name]

Letter of Authorization To Claim Documents

From,
Nick Dellas
Claud pass Avenue
[Write email]

Date: **/**/**

To,
Kevin High
[Live Roadside Avenue]
[Contact details, if any]

Subject: [Do write a brief subject about the purpose of letter]

Dear Sir,

This is to request that as I am not able to come to collect the necessary documents as mentioned below, I kindly request you to please handover these documents to [write name of third-party person] on my behalf. I shall give him/her the authority to please collect the same from your department on [mention date].

To be more informative, I have attached my identification proof for your convenience. If you still find any doubt/ confusion, kindly please contact/ reach me at [write contact detail].

I thank you for your kind support and cooperation in the same.

Documents to be collected:

  • [write about document 1 in brief]
  • [write about document 1 in brief]

Thank you so much.

Best regards,

[write your name]

[Mark your signature]

Authorization Letter to Claim in PDF & Word

Letter of Authorization To Claim Documents

PDF | Word

Authorization Letter To Claim Money

PDF | Word

Authorization Letter To Claim Cheque

PDF | Word

Letter of Authorization To Claim Package

PDF | Word

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