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Cancellation Letter for Gym Membership Sample with Example

Cancellation Letter for Gym Membership: The aim of joining any gym is to get fit and maintain health. But, if anyone intends to discontinue the gym services, he/she is expected to write to the head or manager of the gym. This will be in the form of a cancellation letter for a gym membership. This letter falls under the umbrella of formal interactions. Hence, anyone should follow certain rules for formality as well as etiquette.

Cancellation Letter for Gym Membership

Gym Membership Cancellation Letter Format

Name of Sender: Andy Robert
Address: 34, Kings Layout,
New Delhi-16
Contact Details:

Date: 15/03/2018

Name of Receiver: George. K
Address of Receiver: 17, Wilson Layout,
New Delhi-20

Subject: Gym Membership Cancellation Letter

Dear Sir/Madam,

Andy Robert writes a letter to George. K for the cancellation of gym membership concerning membership ID number 3456.

In the second paragraph, Andy Robert will cite the reasons for requesting the cancellation of his gym membership.

In the third paragraph, Andy Robert includes other details and requests.

Thank you,

Yours sincerely,

Signature of the customer: Andy Robert
Name of Sender: Andy Robert

Sample Cancellation Letter for Gym Membership

A sample letter is given below that indicates how a customer can write to his gym authority to get his/her membership terminated. Here, given below is an example of such a letter written by a customer to the manager of a gym to have his/her membership canceled.

In the case of certain circumstances, it may become essential for the authorities of the gym to terminate the membership of their customers. This can be attributed to several valid reasons. In such a situation, the letter can be written by the manager of the gym. Given below is a sample of such a letter.

Gym Membership Termination

Name of Sender: Kevin Anderson
Address:1984 Facilities Avenue
Bell Gardens Texas 89066
Contact Details:(136) 950-5768

Date: 14/09/2018

Name of Receiver: George Higgins
AP 8-3360 Ut Street.
Address of Receiver: Wilmington OR 06183

Subject – Termination of Gym Membership

Dear Sir,

Danny Malone needs to be informed about the termination of his membership at Apple Fitness Center with immediate effect.

This action has been initiated by the management owing to reasons, like repeated complaints about Danny Malone’s misbehavior with the gym staff. Danny Malone has been also accused of sexually harassing some of the female staff. Despite repeated warnings issued to Danny Malone by gym trainers, Danny Malone has refused to comply with the gym rules.

It is also noted that Danny Malone has been paying his gym membership fees every month only after a week past the deadline. Danny Malone has also been warned against this. But this warning seems to have not served the purpose.   

Hence, according to the rules of the gym, the authorities require Danny Malone to surrender his membership card by the end of this week and collect the caution deposit that Danny Malone paid to the gym while registering for the membership.

Failure to comply with these instructions may lead the gym authorities to initiate legal action against Danny Malone.

Any queries may be addressed to Jim Bennett, Manager of Gym directly.

Thank you,

Yours truly,

(Signature of Jim Bennett)
Name of the Sender: Jim Bennett
Designation: Manager of Gym

Cancellation Letter for Gym Membership

Robert Fredricks
Ap 698 Fareast Av.
Santa Barbara MT 89317
(699) 731-5575

Date: 09/May/2019

Jordan Cummins
440-986 Fun Street.
Duluth Washington 99612

Dear Sir,

Subject: Cancellation of my Gym Membership Request

Robert Fredricks writes to Jordan Cummins and says with deep regret that he would like to terminate his gym membership with immediate effect. Robert Fredericks writes that this cancellation request is due to a sudden need for him to move to another locality from the present place. He also informs Jordon Cummins that his present locality is more than 10 kilometers away from his original place. Hence, Robert Fredericks informs Jordan Cummins that he will not be able to avail the gym facilities owned by Jordan Cummins.

The gym membership details of Robert Fredericks are as follows:

Name of the member: Robert Fredericks

Membership ID: 923595TIO

Valid up to 5th March 2020

Robert Fredricks requests Jordan Cummins to provide the refund according to the rules through which the gym works. Robert Fredricks says that he will hand over the membership card soon.

Robert Fredricks hopes that the needful will be done soon.

Thank you,

Yours Sincerely,

Robert Fredericks
(Signature of Robert Fredricks)
Designation of Sender: Manager
Company Name: Digital Media
Contact Details: Ap 698 Fareast Av.
Santa Barbara MT 89317
(699) 731-5575

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