Request Letter for Permission – Sample with Examples

In the case of a Request Letter for Permission, it is possible for the user to find a format sample and its example very easily on the web. For the purpose of obtaining permission from the authority, the user has to write a letter to request permission. This letter needs to write in a formal way. It should incorporate every detail of the requirements in a clear manner.

Request Letter for Permission

How to Write Request Letter for Permission

The purpose of the request should be explained precisely including the details of the person who is requesting the permission. On a positive note, the language used should be humble so that it indicates the purpose of using anyone’s property with the assurance of no harmful effects. The permission request letter should be written in a genuine and gentle manner. For the reader, the format of the letter should be easy and understandable. 

In the case of someone who is willing to use a particular facility of any authority or an individual, he/she should possess a legal permission to use it. Whether it is a community hall meant for celebrating any function, any kind of meeting or assembly, permission has to be taken from the authorities owning it. Accordingly, he/she should write a letter to the authority seeking permission to meet the user’s needs.      

Request Letter For Permission To Use Facilities

From,
Robert Lewis
Operational Manager
RT Solution Pvt Ltd
robert@mail.com

Date: 15/05/2013

To,
Sapna Gupta
Self Employed
1774- H Block, Offer City,
California, USA
3587-2567-989
sapna@mail.com

Dear Ma’am Sapna Gupta,

Robert Lewis is writing this letter to Sapna Gupta to seek the community hall on 7th of December to celebrate the occasion of his brother’s marriage. Robert Lewis further informs that he has to invite approximately two hundred guests and believes that the community hall will have sufficient space to accommodate all the number of guests.

Hence, Robert Lewis requests the authority, Sapna Gupta, to grant permission to use the hall on the aforesaid mentioned date, and he promises that the venue will not be damaged or harmed by any means.

Robert Lewis agrees to take care of its cleanliness and hygiene.

Robert Lewis conveys his thanks to the authority in advance.

Sincerely,

Robert Lewis
688-579-9998
Operational Manager
RT Solution Pvt Ltd
robert@mail.com

Classrooms are needed for many purposes in a school or a college. Accordingly, students or teachers may seek permission to use the classroom to conduct extra classes or rehearsals. Given below is an example of a letter to the school authority to seek permission for using the classroom.

Request Letter For Permission to Use Classroom

From,
Henry Cruise
46-T, 12th Floor, Union Society
Alaska, USA
889-355-3345
dmte@mail.com

Date: 10/09/2018

To,
John Dsouza
57- G, 7 -T, First Floor,
California, USA

Dear John D’souza,

Henry Cruise informs John D’souza that a “Literature Fest” has been organized for this year on 23rd of Sept and rehearsals have been started already. Since the existing music room is found to less spacious for accommodating a number of participants, Henry Cruise informs John D’souza that it has been decided to practice the skit in the KG II classroom as this room is found to be unused after 1400hrs. Henry Cruise further informs John D’souza that this room will be used for a maximum of two hours per day till the “Literature Fair” ends. Accordingly, using of KG II classroom for this purpose will be as calm as possible without any hassles.

Henry Cruise informs John Dsouza to kindly grant permission to access the KG II class room for a few days as it will be of a great help for the students to rehearse.

Henry Cruise conveys thanks to John D’souza for his support.

Sincerely,

Henry Cruise
Head of Literature Committee
IVSP School, Noida
799-355-2445, 889-355-3345

A venue is always considered as an important requirement whenever any celebration is to be held or any ceremony is organized. In this regard, it is essential for the organizer to seek permission from the authority to get the venue.

The user should write a letter for permission by mentioning explicitly the purpose of the venue, which has to be availed, and the date from which it is needed.

Sample Request Letter for Permission To use a Venue

From,
Simon Robin
D - 505, 8th Floor, Alaska,
USA, 80001
676-454-8799
simon@rediffmail.com

Date: 4/9/2009

To,
Samantha D’Souza
Big Market, Near Great Mall
Canada,
6655-4646-992

Dear Ma’am Samantha D’Souza

Simon Robin informs Samantha D’Souza that Samriddhi is a Welfare Society. This society has organized a donation camp for book distribution needed by underprivileged children. For conducting this camp, some space is needed to organize the distribution of books. Hence, Simon Robin informs Samantha D’Souza that the Smriti Club Ground is found to be a suitable place to invite the children. Here, it is possible for the organizers to hold a small function as a part of the book donation camp. Simon Robin informs that the camp is planned to be held on 5th September, and he believes that this ground will not be used by any other party on that day.

Simon Robin requests Samantha D’Souza to grant permission for its use on that day. Further, Simon Robin promises that the ground will not be damaged by any means.

Thanks

Sincerely,

Simon Robin
President
Samriddhi Welfare Society

It is always essential for anyone to obtain permission from the competent authority for using any particular equipment beforehand.

Sample Request Letter for Permission To use Equipment

From,
Victor Nielsen
Ap-7426 Kings Rd.
Fort Smith North Dakota 78547
(846) 352-3556

Date: 12-12-2018

To,
Jennifer Carney
3523 Liberty Rd.
New Orleans New Hampshire 78563
(222) 125-1334

Subject: REQUEST LETTER

Dear Sir,

Victor Nielsen states that for the construction work of their new building a crane is required with which they can easily remove the debris. Accordingly, Victor Nielsen states that they have found that Jennifer Carney resides very close to the construction location. Hence, Victor Nelson states that they can use the crane owned by Jennifer Carney and return it immediately after its usage. Victor Nielsen requests Jennifer Carney to quote the crane hire charges per day.

Victor Nielsen promises that they would try their best to avoid any kind of damage to the equipment. Victor further informs that they are in need of this crane from 23rd March to 26th March.

Victor Nielsen states that it would be of great help for them.

Thanks

Sincerely,

Victor Nielsen

Gupta Builders

Sometimes special permission is required from higher authorities in order to facilitate visiting of a particular place, such as a museum or a temple. Hence, one can write a mail with all the details of the requester, and his/her purpose of visit.

Sample Request Letter for Permission To Visit

From,
Kamlesh Bhatia
Balia, Beirut,
9970-99457-68
kty@mail.com

Date: 09/06/2011

To,
Thomas Visht
Sangai, Punava
India
133-244-3566
thomas@gmail.com

Subject: REQUEST FOR PERMISSION TO VISIT

Dear Sir,

Kamlesh Bhatia states that his daughter, Reena Roy, is interested to visit the President’s Residence along with him. Kamlesh Bhatia enquires Thomas Visht further, since the residence is a heavily secured place, he says that he should know the actual procedure to be followed for getting entry. Kamlesh informs that he has no other guest apart from his seven-year-old daughter.

Kamlesh Bhatia states about his background that he is presently serving in the Telecom Sector, owned by the Government, and has his ID proof. The details are enclosed as attachment to this letter.

Kamlesh Bhatia conveys his thanks for considering.

Sincerely,

Kamlesh Bhatia
9970-99457-68
kty@mail.com

One has to seek special permission from the authority, if there is a request to travel to some unusual place, otherwise prohibited for unavoidable reasons. Accordingly, the traveler should write a formal letter of request to the concerned authorities by furnishing his/her position and identity. Further, if there is any reference of any person who can arrange it, then it should be indicated in the request letter.

Sample Letter of Request for Permission To Travel

From,
Vishnu Sahgal,
Andheri Nagar, Udaipur,
Near RD Mall
kyuf@gmail.com
664-377-7995

Date: 07/07/2014

To,
Aman Bisht
T-3597, 8th Floor
Dallas, USA
877-445-9976

Hello Sir,

Vishnu Sahgal informs Aman Bisht that he is a frequent traveler to the land of North East, and is eagerly interested to travel to the state of Meghalaya during the middle of this year. Vishnu Sahgal informs Aman Bisht that he has heard that there is a beautiful viewpoint located in Shillong under the BSF constituency, and BSF can only authorize and allow someone to visit this place.

After learning this, Vishnu Sahgal informs Aman Bisht to consider his visit in June. Further, Vishnu Sahgal informs Aman Bisht that he will experience the serenity with no complaints. Vishnu Sahgal informs that he has attached an approval letter from Mr. Jaswant Singh, Superintendent of Police, Shillong, with regard to his visit. Vishnu Sahgal informs that he will take all the responsibility for any kind of action.

Besides, Vishnu Sahgal states that he has attached his ID proof with this mail to verify his background.

Thanks

Sincerely,
Vishnu Sahgal,
kyuf@gmail.com
664-377-7995

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