Retirement Letter Template Sample with Examples

In order to announce the upcoming retirement of an employee, a retirement letter is written. This letter indicates that it is a formal way of expressing how the experience was of the employee in the company, for the years spent working in the company. In this regard, it is the best practice to follow some standard format formally, and then consider it as a unique opportunity to share well-wishes for the colleagues, even though the emotions are conveyed verbally.

A Retirement Letter in its simplest form, reflects the basic information and is drafted to notify the Human resources, employees, and higher management, about the discontinuation of services. In the letter, the date of retirement is indicated explicitly, the current team and the position, which includes the reasons for retirement. Besides, the letter mainly deals with the gratitude towards the company, the team, and the management. Further, the letter conveys thankfulness and the memories of the employee experien in the company. If you want to download the Letter of Insurance Cancellation, then visit the Insurance Cancellation Letter.

The Letter of Retirement Format

Starting with a header, a letter of retirement mentions the sender’s contact information. In this regard, it can be said that a standard header of a letter contains the name and contact details of the addressee. Thereafter, other details like date, name and contact details of the addressee are followed, and indicated in the letter.

Further, the header is followed by the body, which reflects the main purpose of writing this retirement letter. Next, is a brief conclusion which does not need to be overly expressive but is just a final thought.

Jonathan Calderon
440-965 Lincoln Street.
Duluth Washington 94611
(437) 940-5655

Date: 03-01-2019

George Anderson
164 Facilities Avenue
Bell Gardens Texas 07865
(136) 950-2753

Subject: Retirement Letter

Dear George Anderson,

In the retirement letter, a formal introduction is given by stating the intent of writing the letter. To know the formal statement in the letter of Membership Cancellation, review Membership Cancellation Letter. The letter also informs that the decision of retirement has been taken and mentions the position of the employee who is retiring, his association with the team, and his last date of working.

In the body of the letter, more about gratitude is expressed for having an opportunity of working in the company and the team. Besides, the letter also reflects about the time spent by the employee that includes some good memories. It also reveals a regret for having to leave the company after his retirement.

The final part of the retirement letter involves the conclusion by summing it up in the letter, expressing thankfulness for the tenure that the employee has worked. The letter need not be written in an overly expressive way, but some parting thoughts can be mentioned, briefly.


Jonathan Calderon
(Signature of Jonathan Calderon)

How to Write a Retirement Letter?

As a part of how to write a retirement letter, such a letter deals with plenty of reminiscence. However, it is considered as a letter of formal nature, and requires to be written grammatically in a correct way. The letter can be broken into smaller paragraphs.

It should be free from typos, abbreviations, and other errors. A few other things that a retirement letter should include, like the letter has to be written in a formal tone or voice. Hence, the tone in which the letter is drafted is given more importance. The reason is that this letter is filed in the records of the company, and hence needs to be written in a professional as well as perfect way. Download the PDF of the professional letter of Cancellation Letter for Credit Card.

Next, comes mentioning of a specific Date of Retirement. In the earlier part of the letter itself, this date should be clearly indicated. This avoids confusion as well as putting off retirement for a long time.

It should contain a concise review of value-addition to the company by the employee. Accordingly, it is essential to mention the number of years served and the successes acquired by the employee during his tenure of service. The company needs to be reminded about the contribution made by the employee during his/her tenure.

With respect to gratitude of the employee working in the company, the retirement letter is the best way to thank the employer. This is for the exceptional service he/she has rendered to the company, and vice versa. Hence, an employee will have no other official way to thank the company for all the contribution that he/she has given.

As a part of the employee’s future, the retirement letter should indicate a brief note about his/her plans by giving the idea to the employer about the kind of life that will be planned by the employee in future. It also helps the employee to understand the reason in the case of early retirement.

In the retirement letter it is essential to provide a personal email address for keeping in touch. Here, it is good to mention the email address or personal phone number so that the colleagues of the employee, including co-worker friends can get in touch even after retirement.

Sample of Retirement Letter Example

Given below are several examples of retirement letter that can be used as Letter Samples by someone who is retiring. Here, a common theme is used in all these letters, which is nothing but a regret on leaving the company. Other things to include is a short recall about the happy times spent by the employee and a clear date of retiring. The retirement letter should be written in a formal, concise, and a positive note.

Retirement Letter to the Employee

John Higgins
Ap 3560 Ut St.
Wilmington OR 06182
(432) 976-9665

Date: 03-03-2019

Kim Bennett
9778 Clinton Street
Dearborn OR 63401
(850) 636-69465

Subject: Letter of Retirement to the Employee

Dear Kim Bennett,

With a heavy heart, this is to announce that according to the Dell Electric Company’s policy, Kim Bennett, an employee of the company, must be free from all his responsibilities soon. Accordingly, the company will start the process of his retirement regretfully, which will take effect on 10-03-2019.

John Higgins would like to thank Kim Bennett for all his efforts to have put in the company for the past 20 years. John Higgins says that Kim Bennett has been an incredible employee and has stood up to his responsibilities every time without any complaints or discrepancies. The company will value all the hard work that Kim Bennett has done and recognize him as one of the best employees in the company.

The company has relied on Kim Bennet’s intelligence and experience many times in the past while making important decisions. John Higgins says that they cannot be more obliged to Kim Bennett. John Higgins further says that the company has settled all the accounts of Kim Bennett, and wishes him good luck for his next adventure.    

With Best Wishes,

Your Sincerely

John Higgins
(Signature of John Higgins)

Retirement Letter to the Teacher

Daniel Thomas
2236 Coventry Av.
Lima RI 95490
(370) 679-5265

Date: 03-03-2019

Emerson King
Ap-5677 Francis St.
Corpus Christi WI 99020
(863) 342-6646

Subject: Letter of Retirement to the Teacher

Dear Emerson King,

It is with mixed emotions that Daniel Thomas is writing this letter to teacher, Emerson King.  Unfortunately, according to the policy of the Little Heart School, it allows Emerson King to retire, since he has reached his retirement age of 60 years. However, Daniel Thomas says he would love to have Emerson King to complete the current school year before the officially chosen final day, which is on 04-03-2019.

The Little Heart School has been fortunate enough to have Emerson King as one of the teachers. All these years Emerson King has been an exceptional teacher to the students, a guide and friend, and even more, an exceptional employee to the school. Talented and passionate teachers, like Emerson King, make up the school.

Daniel Thomas says that the entire staff of the school will appreciate the wonderful memories that they have made with Emerson King all these years. Daniel Thomas says that Emerson King will always be the part of Little Heart School family, and the entire staff of the school wish Emerson King, all success for his future endeavors.

Yours Sincerely,

Daniel Thomas

Retirement Letter to Boss

Martin Lopez
Ap-6646 Cum Rd.
Yorba Linda South Carolina 29423
(265) 966-9745

Date: 19-08-2019

Kevin Trujillo
Ap-6623Cras Rd.
Kingsport NH 57618
(983) 1431-9751

Subject: Letter to Boss

Dear Kevin Trujillo,

Martin Lopez writes to Kevin Trujillo that referring to his conversation held earlier today with Kevin, the time to retire from the company has come for Martin Lopez now. Accordingly, this letter is an official notification of Martin Lopez to Kevin Trujillo that 19-08-2019 will be his last working day in Dallas Digital Systems. From the end of that day, Martin Lopez says that he will be no longer working as Manager in the company.

Martin Lopez writes to Kevin Trujillo that he is excited about his retired life but would also like to take this opportunity to say that he is sorry to leave this company after 20 years. Martin Lopez writes that he would like to thank Kevin Trujillo, and all the staff, for allowing him to work in Dallas Digital Systems as a Supervisor, and then rise to the position of a manager.

Martin Lopez writes to Kevin Trujillo that he has genuinely enjoyed his employment tenure and will miss his co-workers after retirement. Martin Lopez requests Kevin Trujillo to know what he can do to make the transition for his replacement, smooth. Martin Lopez says to Kevin Trujillo that he is ready to work till the last hour of his retirement day, and make the handing over process as seamless as possible. Martin Lopez says that he can help Kevin Trujillo to find replacement if Kevin makes that decision.

Again, Martin Lopez says that he will truly miss working in Dallas Digital Systems. He says further that he will shortly meet with HR regarding his retirement process. He requests HR to contact him at any time if he needs any additional details. Martin Lopez says that he will be more than happy to help even after leaving the company.

Yours sincerely,

Martin Lopez

Retirement Letter to Client

John Walton
333-6627 Weston. Avenue
Logan NV 13657
(586) 389-7673

Date: 14-03-2019

Thomas Parker
1756 Nets Rd.
Reedsport NY 49247
(884) 8678-6116

Subject: Letter of Retirement to Client

Dear Thomas Parker,

John Walton writes this letter to his client, Thomas Parker that he will be retiring from his position of a manager, effective from 14-03-2019. John Walton says that he loved working with Thomas Parker’s organization, but will not be able to handle the affairs anymore. On that note, John Walton says that he would like to guarantee Thomas Parker that John Walton’s leaving will not have any negative effect on professional relationship with his organization, Digital Systems.

John Walton writes that he has appreciated working with Thomas Parker for the past 20 years. He is honored that he could see the products grow, and be a part of the process, first-hand. John Walton writes that the faith in Walton’s abilities by Thomas Parker has been rewarding for John Walton, personally as well as professionally.

John Walton writes that his account is very important for Digital Systems and after John Walton, Christopher, will be taking over as Manager in the place of John Walton. Christopher has been an employee of the company for over 12 years, and John Walton says that he has immense trust in his abilities. John Walton further says he expects the transition to go smoothly, yet he would like to introduce Christopher to Thomas Parker in person, before leaving the company, formally. Accordingly, John Walton, retiree, requests Thomas Parker as to when it will be suitable for him to meet Christopher.

John Walton says that if Thomas Parker has any questions, he can please contact John Walton on telephone number-(586) 389-7673. John Walton informs Thomas Parker that he will also like to take this opportunity to thank Thomas Parker for being such a good client.

Yours Truly,

John Walton
(Signature of John Walton)

Early Retirement Letter

Michael Best
966-9979 Kingston Avenue
Sedalia Utah 56700
(262) 343-3222

Date: 10-1-2019

Thomas Burt
Ap-7565 Ut Street
Tyler KS 74510
(420) 676-3435

Subject: Early Retirement Letter

Dear Thomas Burt,

Michael Best informs Thomas Burt that he has proudly served at Neoprene Systems Ltd, for the past 20 years. But, the time has come for Michael Best to get retired from his position of a manager in the company. Michael Best informs Thomas Burt that it is quite early than anticipated for him to retire. He says that he is very sad to have to do this, but some things have pushed him to take this decision. Michael Best says that his personal life is of more importance right now, and he must regretfully inform Thomas Burt, that 10-1-2019 will be his last day in the organization.

Neoprene Systems Ltd, has been the best place where Michael Best has worked and by doing so, he says that he had great opportunities to rise quickly up the ladder in the organization. Through his serving years, Michael Best says that he has found that the company is extremely careful about its employees, and has always taken care of them well. With family-oriented values, Michael Best says to Thomas Burt that Mr. Burt will be able to understand Michael Best’s needs to be with his own family earlier than expected.

Michael Best says that this development is sudden and he will like to extend his help in finding and training his replacement till the time of Michael Best’s stay in the organization. Michael Best says that he is willing to help in the hiring process even if Thomas Burt takes that decision.

Michael Best says that he will miss his time in the office. Further, he says that he is grateful to have the opportunity to be a part of this family for 20 years. For any assistance information, Thomas Burt can always reach Michael Best at his telephone number (262) 343-3222. Michael Best says that he will be happy to help even after leaving the organization.

Yours sincerely,

Michael Best
(Signature Of Michael Best)

Thank You Retirement Letter

Nova Russel
424-86545 Thomson Rd.
Miami Beach North Dakota 54654


Kim Burt
Thomas Wilson
Kevin Taylor
Justin Timberlake YMLA Pvt. Ltd.
Ap-6765 Ut Street
Tyler KS 76510
(420) 676-3235

Subject: Thank You Retirement Letter

Dear Friends and Colleagues,

Nova Russel writes to his friends and colleagues that it has all been a haze when his retirement day came and passed, and Nova Russel was sent off with an amazing farewell party on 14-05-2018 from Digital Internet Systems. Now, Nova Russel says that he is well into his second week of retirement and has adjusted to his non-office lifestyle and has found time to thank every one of his friends and colleagues for doing everything that they have done for him.

Nova Russel says that he is very happy with his retired life and does not miss the traffic to and from every day, but he says that he will miss all his friends and colleagues in the office, terribly.

Nova Russel says that he is missing his easy friendship that he shared with his friends by working together till date, beating deadlines, and the victory of landing into new clients.

Nova Russel says that he again conveys his thanks for the wonderful farewell party that was given to him. It was overwhelming to have the entire team in one place. Off course, Nova Russel says that it did make saying goodbye difficult for him. Nova Russel says that maybe after some years, he can again have a get -together with all his friends and colleagues in one place to meet them.

Nova Russel says that he will be keeping in touch with all his friends and colleagues through various mediums, and sincerely hopes to see all of them soon. Till then, Nova Russel conveys his thanks to everyone for making his life in the company a pleasant one.

Yours truly,

Nova Russel
(Signature of Nova Russel)

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